Scheduler Activity Guide
How To Create Tutorials Using the Scheduler Activity
First Login to Moodle, go to the Moodle course where you want the Scheduler activity to appear and Turn Editing On. Click on the Add an activity or resource where you would like the Scheduler to appear. Scroll down and click on the Scheduler activity, then the Add button.
Scheduler Settings
Name: Choose an appropriate name. The name will appear as a link on your Moodle course page.
Introduction: Here you can add a description of what you are using the Scheduler for and add any further instructions.
Role/title of the teacher: E.g. Academic Tutor or Tutor.
Mode: Determines how many slots a student can sign up to and at what point.
Reuse guard time: No need to amend. Keep as default.
Default slot duration: This is the length of time that each tutorial will last. (Note this will also display to students.)
Grade: it is possible to grade the tutorial. If you do not want to do this, leave this as None.
Notifications: Setting this to Yes will send email notifications and reminders to you and your students. (Note that if you do switch this on, you could receive a large amount of emails if the cohort is large.)
Scroll down and click the Save And Display button. The front page of the Scheduler displays with some settings to add appointment slots.
Setting Up Time Slots
The My appointments window will appear. Click on Add slots and you will be presented with two options:
Choice 1: Add repeated slots
Choice 2: Add single slots:
Whichever choice you pick, complete the requested details and Save changes.
Student View And My Appointments
Once the time-slots have been generated, students will be able to book a tutorial.
To book a tutorial, the student would click on the Scheduler link on the Moodle page, choose a suitable date and click on Book slot.
Once a student books, you will receive an email (if you have chosen this option) and it will also appear in your upcoming events in Moodle.
You will be able to see a list of your tutorials by clicking on the My appointments tab on the top menu bar, and you can export the list from the Exports tab on the top menu bar.
Once you have met with the student(s), you can record their attendance and add a comment. Students will be able to see your comments.
To record a student’s attendance, click on the students name and check the Attended box, leave your comment and Save changes.
Further documentation on the Scheduler plugin is available on Moodle.org
If you require any further help, please contact the TEL Team. Details can be found in the footer.